Corporate
Responsibility
Basic Information Security Policies
Alta Lexica Translations (hereinafter “Alta Lexica”) handles information assets through its translation service business and other operations. In order to protect the information assets handled in all of Alta Lexica’s business areas from every possible threat and appropriately maintain their confidentiality, integrity, and availability, we have established rules in compliance with the content of the General Data Protection Regulation (EU) 2016/679 (GDPR) and the relevant Greek legislation.
- Definition of information security
Alta Lexica defines information security as the maintenance of confidentiality, integrity, and availability with respect to information assets.
- Risk assessment
Alta Lexica will identify the projected information security risks for the handling of the information assets in its possession in accordance with the procedure established by internal company rules, analyze and evaluate the causes of recognized risks, and determine the optimal measures to improve and enforce operational handling procedures. Alta Lexica will mitigate the identified risks to a level of risk which does not exceed a level that is acceptable to Alta Lexica through the enforcement of risk measures.
- Compliance with legal and contractual security obligations
Alta Lexica will comply with information security related laws and ordinances, regulations, confidentiality from stakeholders, and other requirements in the operation of the “Information Security Management System” and fulfill its social responsibility through appropriate information security management.
- Information security education and training
Alta Lexica will make all employees involved in operations recognize the importance of information security while also raising awareness and providing the necessary education and training for the proper use of information assets.
- Information security incidents
Alta Lexica will implement preventive measures to prevent an information security incident. Moreover, in the event that such an incident should occur, Alta Lexica will implement corrective measures to minimize the impact through an investigation of the causes and a rapid response.
In the event of a security breach of personal data, due to theft or unlawful access for example, we will notify the Greek Data Protection Agency within 72 hours of this security breach. This will include all of the information necessary to clarify the circumstances under which this happened. Notification will be done electronically via the Greek Data Protection Agency online portal: http://www.dpa.gr/.
Alta Lexica hereby declares that it shall implement information security based on the policies described above.
Date enacted: May 25, 2022
Alta Lexica Translations
Social Responsibility Policies
As a member of society, Alta Lexica shall proactively undertake sustainable development goals (SDGs) irrespective of its global location, consciously engage in social fairness, have consideration for the environment, and other responsible conduct in business activities, and hereby declares the Alta Lexica Social Responsibility Policies as follows.
Diversity acceptance
We do not practice any form of discrimination based on race, ethnicity, nationality, gender, sexual orientation, presence of a disability, age, or other factors.
Greenhouse gas reduction
We are committed to reducing carbon dioxide and aim to achieve carbon neutrality as soon as possible.
Resource initiatives
We prevent the waste of all resources beginning with paper, water, and electricity by reducing waste material and engaging in recycling.
Supply chain coexistence and shared prosperity
We respect our suppliers as partners and aim to grow together alongside them.
Work environment
We create a safe and healthy work environment and do not engage in excessive overtime or exploitative labor practices.
Labor rights
We comply with labor laws and respect the rights of workers.
Work-life management support (or work and private life balance)
We provide nursing leave, temporary part-time work, the maintenance of a telecommuting system, and various forms of support including a childcare leave system regardless of the covered employee so that our employees may choose diversified working styles while being able to continue working.
Corruption prevention
We do not permit the supply, receipt, promise, demand, or request of money and goods or other unlawful economic benefits provided to foreign or domestic civil servants for the purpose of exerting an inappropriate influence on management or the execution of business in any and all transactions.
Protection of personal information
As per our commitment to preventing the use of personal information without an individual’s consent as well as the unauthorized access, loss, destruction, modification, or leak of personal information, we maintain security systems, improve our management systems, provide thorough employee education, and take other necessary measures to implement safety measures and practice strict management of personal information.
May 25, 2022
Alta Lexica Translations
Privacy Policy
Alta Lexica Translations (“Alta Lexica,” “we,” “our,” or “us”) fully understands the importance of handling personal information properly, adheres to all laws and standards, and stores personal information as follows.
- Management of Personal Information
In order to keep the personal information that we have received from you accurate and up to date, and to prevent unauthorized access, loss, damage, alteration, leak, or any other similar incident involving the personal information, we take necessary measures, such as maintaining a security system, developing a management structure and thorough training for our employees, and implementing security arrangements for close management of personal information. Please direct any inquiries about the details of the measures and security arrangements to the contact point set forth in section 10 below.
- Personal Information Collected
We collect the following types of personal information. Please note that we may associate the information collected from our business partners or the like to the personal information in our possession to use for the purposes set forth in section 3 below.
- Information on the individual concerned, such as name, birth date and sex.
- Contact information, such as address, telephone number, and e-mail address.
- Information required for the linkage with external services, such as user IDs for services
- Information to be collected through the use of services, such as IP addresses, server access logs, and cookies.
- Purposes of Use of Personal Information
The personal information to be collected by Alta Lexica will be used to:
- To offer jobs to registered members
- To provide registered members with useful information
- To improve products or services that we provide to you
- To survey the usage of our products, services, or websites
- To deliver advertisements or the like for our services based on your interests
- To give notice or engage in marketing activities for our products and services
- To provide contact regarding our latest information, seminars and exhibitions, or to send
e-mail newsletters - To ask you to answer questionnaires for survey and other purposes
- To provide information related to Alta Lexica’s business activities
- To personalize Alta Lexica’s website and mail service
- To engage in recruitment activities
- To store business card information
- To respond to inquiries
- Disclosure and Provision of Personal Information to Third Parties
We will properly manage the personal information that we have received from you and will not disclose the personal information to third parties unless:
- The individual concerned gives us consent;
- The individual concerned wishes to receive a service, which is outsourced by us to a service provider, and we need to disclose his/her personal information to the service provider; or
- We are required by law to disclose personal information.
- Inquiries from Individual Concerned
If the individual concerned requests us to disclose their personal information or record of the provision to third parties, or correct, delete, suspend the use or provision to third parties of their personal information, we will meet the request under law after verifying that the requester is the individual concerned.
- Compliance with Laws and Standards; Review
We will comply with the relevant laws and standards governing the personal information in our possession, and will review and seek to improve this policy from time to time.
Greek Data Protection Agency online portal: http://www.dpa.gr/.
GDPR Regulation:
- http://eur-lex.europa.eu/legal-content/EN-EL/TXT/?uri=CELEX:32016R0679&from=EN
- https://www.eugdpr.org
- https://ec.europa.eu/info/law/law-topic/data-protection/data-protection-eu_en
- Use of Cookies
What are cookies?
Cookies are a mechanism for storing, as a file on your computer, the usage history, input data, and other information that is transmitted and received between the web browser and the server during your visit to a web page. If your browser is set to accept the transmission and reception of cookies, we may obtain the cookies stored on your computer and connect the collected action history to your personal information.
Purposes of Use of Cookies
We will use cookies to:
- To improve the quality of our products or services that we provide to you
- To survey the usage of our website
- To deliver advertisements or the like for our services based on your interests
Cookie Settings
You may choose certain options in your browser settings for the transmission and reception of cookies including “accept cookies,” “block cookies,” and “inform you when you receive a cookie.” Since cookie settings vary depending on the browser, please check the settings of your browser from the Help menu.
- About Google Analytics
- We use Google Analytics of Google LLC to survey the usage of our website. For the Google Analytics Terms of Service and Google LLC’s Privacy Policy, please refer to the following websites:
- Google Analytics Terms of Service
- Google’s Privacy Policy
May 25, 2022
Alta Lexica Translations
